Different names
One file says SKU, another says Item Number, and your ERP expects Product ID.
For Wholesale Distributors
Vendor Data Mapping and ERP Import Services
Turn supplier spreadsheets, catalogs, price files, and feeds into data your ERP, PIM, or ecommerce system can actually use.
The Problem
Every vendor sends data differently.
Your ERP expects one structure. Your suppliers send many. PubMerge defines how each source field should become a valid destination field, then builds a repeatable way to move the data.
Different formats
Dates, prices, units of measure, categories, and product attributes arrive in incompatible formats.
Different delivery methods
Files may arrive by email, portal, API, EDI, SFTP, or a process only one employee understands.
Manual corrections
Your team spends hours renaming columns, fixing values, and retyping information before every import.
What We Map
From the vendor's structure to yours.
Mapping is more than matching column names. Each destination field may also require formatting, validation, translation, or a business rule before the record is safe to load.
- 01Vendor SKUs, manufacturer part numbers, UPCs, and internal item identifiers
- 02Product descriptions, categories, brands, attributes, and catalog hierarchies
- 03Cost, list price, customer price, effective dates, and pricing rules
- 04Units of measure, pack sizes, quantities, availability, and inventory fields
- 05Source values requiring standardization, lookup tables, defaults, or rejection rules
How It Works
A mapping you can review before anything is loaded.
PubMerge makes the source, destination, transformation, and validation rules visible so the integration is not dependent on guesswork.
Review the source and destination
We examine a sample or redacted vendor file, the destination requirements, and the way the process works today.
Define the mapping rules
Each source field is matched to its destination, including transformations, required fields, defaults, lookups, and rejection conditions.
Transform and validate
The data is converted into the required structure and checked for missing values, invalid formats, duplicates, and rule failures.
Test the ERP import
Test results are reviewed before the approved process is deployed in infrastructure your company controls.
ExcelCSVXMLJSONAPIEDISFTP
Starting point: New vendor-data workflows begin with a $1,500–$2,500 Vendor Data Audit. Broken or existing integrations begin with a $750 Technical Assessment. Both provide written findings and are credited toward the resulting project if you proceed.
Deliverables
You receive more than a converted file.
The goal is a clear, repeatable process your company can understand, test, and maintain.
Field mapping
A documented crosswalk showing the source, destination, transformation, and validation rule.
Exception rules
Clear handling for missing required values, unexpected formats, duplicates, and rejected records.
Test results
Evidence that the approved mapping produces the expected destination structure.
Deployment scope
Written deliverables, exclusions, completion criteria, flat price, and schedule before build work begins.
Common Questions
Before you send a file.
What is vendor data mapping?
Vendor data mapping connects each field in a supplier file to the correct destination field and business rule in your ERP, PIM, or ecommerce system.
Which file and connection types can you review?
PubMerge can scope workflows using Excel, CSV, XML, JSON, APIs, EDI, SFTP, scheduled transfers, and portal downloads. The exact method and system requirements are confirmed during review.
What if the current import or feed is broken?
Broken or existing integrations begin with a $750 Technical Assessment. You receive written findings and a flat repair quote. The assessment fee is credited toward the repair if you proceed.
Should I email a real vendor file?
Start with a sample or redacted file. Do not send passwords, API keys, customer information, or other sensitive records by email.
Start Here
Show us where the vendor data gets stuck.
Describe the file, the destination system, and what your team has to do manually today. PubMerge will confirm whether the request fits and which review is the right starting point.